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<section id="using-the-contacts-app">
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<h1>Using the Contacts app<a class="headerlink" href="#using-the-contacts-app" title="Link to this heading"></a></h1>
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<p>The Contacts app is not enabled by default in F7cloud latest and needs to
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be installed separately from our App Store.</p>
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<p>The F7cloud Contacts app is similar to other mobile contact applications, but
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with more functionality.
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Let’s run through basic features that will help you maintain your address book
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in the application.</p>
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<p>Below, you will learn how to add contacts, edit or remove contacts, upload a
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contact picture and manage your address books.</p>
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<section id="adding-contacts">
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<h2>Adding Contacts<a class="headerlink" href="#adding-contacts" title="Link to this heading"></a></h2>
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<p>When you first access the Contacts app, the system address book containing all
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users on the instance you are allowed to see, plus an empty default address book becomes available:</p>
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<figure class="align-default" id="id1">
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<img alt="../_images/contacts_empty.png" src="../_images/contacts_empty.png" />
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<figcaption>
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<p><span class="caption-text"><em>Default Address Book (empty)</em></span><a class="headerlink" href="#id1" title="Link to this image"></a></p>
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</figcaption>
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</figure>
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<p>To add contacts into your address book, you can use one of the following methods:</p>
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<ul class="simple">
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<li><p>Import contacts using a Virtual Contact File (VCF/vCard) file</p></li>
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<li><p>Add contacts manually</p></li>
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</ul>
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<p>The fastest way to add a contact is to use a Virtual Contact File
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(VCF/vCard) file.</p>
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<section id="importing-virtual-contacts">
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<h3>Importing Virtual Contacts<a class="headerlink" href="#importing-virtual-contacts" title="Link to this heading"></a></h3>
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<p>To Import Contacts Using a VCF/vCard File:</p>
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<ol class="arabic">
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<li><p>On top left of the screen you have “Import contacts” button that is shown only when you don’t have any contacts yet.</p></li>
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<li><p>Find “Settings” at the bottom of the left sidebar, next to the gear button:</p>
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<blockquote>
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<div><figure class="align-default">
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<img alt="Contact settings gear button" src="../_images/contact_bottombar.png" />
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</figure>
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</div></blockquote>
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</li>
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<li><p>Click the gear button. The Contacts app “Import” button will appear:</p>
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<blockquote>
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<div><figure class="align-default">
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<img alt="Contacts Upload Field" src="../_images/contact_uploadbutton.png" />
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</figure>
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</div></blockquote>
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</li>
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</ol>
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<div class="admonition note">
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<p class="admonition-title">Note</p>
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<p>The Contacts app only supports import of vCards version 3.0 and 4.0.</p>
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</div>
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<ol class="arabic simple" start="4">
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<li><p>Click the “Import” button and upload your VCF/vCard file.</p></li>
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</ol>
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<p>After the import is complete, you will see your new contact in your address book.</p>
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</section>
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<section id="adding-contacts-manually">
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<h3>Adding Contacts Manually<a class="headerlink" href="#adding-contacts-manually" title="Link to this heading"></a></h3>
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<p>If you can’t import virtual contacts, the Contacts app enables you to <strong>add contacts</strong> manually.</p>
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<p>To Create a New Contact:</p>
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<ol class="arabic">
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<li><p>Click the <code class="docutils literal notranslate"><span class="pre">+</span> <span class="pre">New</span> <span class="pre">contact</span></code> button.</p>
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<p>The Edit View configuration opens in the Application View field:</p>
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</li>
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</ol>
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<blockquote>
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<div><figure class="align-default">
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<img alt="../_images/contact_new.png" src="../_images/contact_new.png" />
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</figure>
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</div></blockquote>
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<ol class="arabic simple" start="2">
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<li><p>Specify the new contact information then click Save.</p></li>
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<li><p>The View mode will be shown with the data you added</p></li>
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</ol>
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<blockquote>
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<div><figure class="align-default">
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<img alt="../_images/contact_view_mode.png" src="../_images/contact_view_mode.png" />
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</figure>
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</div></blockquote>
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</section>
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<section id="edit-or-remove-contact-information">
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<h3>Edit or Remove Contact Information<a class="headerlink" href="#edit-or-remove-contact-information" title="Link to this heading"></a></h3>
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<p>The Contacts app enables you to edit or remove contact information.</p>
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<p>To edit or remove contact information:</p>
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<ol class="arabic simple">
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<li><p>Navigate to the specific contact that you want to modify.</p></li>
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<li><p>Select the information in the field that you want to edit or remove.</p></li>
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<li><p>Make your modifications or click on the trash bin.</p></li>
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</ol>
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<p>Changes or removals that you made to any contact information are implemented immediately.</p>
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<p>Not all contacts will be editable for you. The system address book does not allow you to modify
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someone elses data, only your own. Your own data can also be modified in the <a class="reference internal" href="../userpreferences.html"><span class="doc">user settings</span></a>.</p>
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</section>
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<section id="contact-picture">
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<h3>Contact Picture<a class="headerlink" href="#contact-picture" title="Link to this heading"></a></h3>
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<p>To add a picture for your new contacts, click on the upload button:</p>
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<figure class="align-default">
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<img alt="Contact picture (upload button)" src="../_images/contact_picture.png" />
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</figure>
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<p>After you have set a contact picture, it will look like this:</p>
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<figure class="align-default">
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<img alt="Contact picture (set)" src="../_images/contact_picture_set.png" />
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</figure>
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<p>If you want to upload a new one, remove it, view it in full size or download it,
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click on the contacts picture for the following options to appear:</p>
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<figure class="align-default">
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<img alt="../_images/contact_picture_options.png" src="../_images/contact_picture_options.png" />
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</figure>
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</section>
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</section>
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<section id="managing-multiple-contacts-at-a-time">
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<h2>Managing multiple Contacts at a time<a class="headerlink" href="#managing-multiple-contacts-at-a-time" title="Link to this heading"></a></h2>
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<p>The Contacts app enables you to select multiple contacts and to perform batch actions on them. To select multiple contacts, either click on each contacts profile picture individually, or click on the profile picture on the first contact then while holding the shift key click on another contact in the list to select all contacts in between the first and second one.</p>
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<p>This will bring up a menu at the top of the contacts list with various actions you can perform on the selected contacts:</p>
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<figure class="align-default">
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<img alt="Contact multiselect actions" src="../_images/contact_multiselect.png" />
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</figure>
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<p>In batch mode, the cross icon button will unselect all selected contacts, while the trash bin icon button will delete all selected contacts.</p>
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<div class="admonition note">
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<p class="admonition-title">Note</p>
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<p>You might not be able to modify or delete certain contacts, for example if they are in a read-only address book. In that case, relevant actions will be disabled.</p>
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</div>
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<section id="merging-duplicate-contacts">
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<h3>Merging duplicate Contacts<a class="headerlink" href="#merging-duplicate-contacts" title="Link to this heading"></a></h3>
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<p>To merge contacts, select two contacts then click the “Merge contacts” icon button at the top of the contacts list, this will open a dialog that helps you merge duplicate contacts. The merging dialog will show the details of both contacts side by side, and you can choose which details to keep in the merged contact.</p>
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<p>Any properties with a Radio (circular) button can only have one value, so one of the two values must be selected (like the name of the contact, which can only have one value), meanwhile checkboxes (square buttons) allow you to keep both values if desired (like phone numbers or email addresses, which can have multiple values).</p>
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<p>If either of the contacts are part of a group(s), by default the merged contact will be part of all groups that the two contacts were part of. You can uncheck any groups while merging if you don’t want the merged contact to be part of them.</p>
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<div class="admonition note">
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<p class="admonition-title">Note</p>
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<p>Currently you are only able to merge two contacts at a time, and you are naturally only able to merge contacts that can be modified by you. If the merging action is disabled, check that you selected contacts that match those conditions.</p>
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</div>
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</section>
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</section>
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<section id="organize-your-contacts-with-contact-groups">
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<h2>Organize your Contacts with Contact Groups<a class="headerlink" href="#organize-your-contacts-with-contact-groups" title="Link to this heading"></a></h2>
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<p>Contact Groups help you to organize your contacts into groups.</p>
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<p>To create a new contact group, click on the plus sign next to “Contact groups” in the left sidebar.</p>
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<div class="admonition note">
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<p class="admonition-title">Note</p>
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<p>Contact groups need to have at least one member to be saved. Please note that you can only add contacts from writable address books to contact groups. Contacts from read-only address books, such as the system address book, cannot be added.</p>
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</div>
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</section>
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<section id="adding-and-managing-address-books">
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<h2>Adding and Managing Address Books<a class="headerlink" href="#adding-and-managing-address-books" title="Link to this heading"></a></h2>
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<p>Clicking on the “Settings” (gear) button at the bottom of the left sidebar
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provides access to Contacts app settings. This field shows all
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available address books, certain options for each address book, and enables you
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to create new address books, simply by specifying an address books name:</p>
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<figure class="align-default">
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<img alt="Add address book in the contacts settings" src="../_images/contact_manageaddressbook.png" />
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</figure>
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<p>The Contacts settings is also where you can share, export and delete addressbooks. You will find the CardDAV URLs there.</p>
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<div class="admonition note">
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<p class="admonition-title">Note</p>
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<p>Contacts in disabled address books are not shown in the Contacts app and the Contact menu.</p>
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</div>
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<p>See <a class="reference internal" href="index.html"><span class="doc">Groupware</span></a> for more details about syncing your address books
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with iOS, macOS, Thunderbird and other CardDAV clients.</p>
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</section>
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<section id="teams">
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<h2>Teams<a class="headerlink" href="#teams" title="Link to this heading"></a></h2>
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<p>Informal collaboration takes place within organizations: an event to organize for a few weeks, a short ideation session between members from different entities, workshops, a place to joke around and support team building, or simply in very organic organizations where formal structure is kept to a minimum.</p>
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<p>For all these reasons, F7cloud supports Teams, a feature embedded in the Contacts app, where every user is able to create its own team, a user-defined aggregate of accounts. Teams can be used later on to share files and folders, added to Talk conversations, like a regular group.</p>
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<figure class="align-default">
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<img alt="Teams in the Contacts app left menu" src="../_images/circle.png" />
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</figure>
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<section id="create-a-team">
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<h3>Create a team<a class="headerlink" href="#create-a-team" title="Link to this heading"></a></h3>
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<p>In the left menu, click on the + next to Teams.
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Set a team name.
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Landing on the team configuration screen, you can:</p>
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<ul class="simple">
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<li><p>add members to your team</p></li>
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<li><p>clicking on the three dot menu next to a user allow you to modify its role within the team.</p></li>
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</ul>
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</section>
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<section id="team-roles">
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<h3>Team roles<a class="headerlink" href="#team-roles" title="Link to this heading"></a></h3>
|
||
<p>Teams support 4 types of roles:</p>
|
||
<ul class="simple">
|
||
<li><p>Member</p></li>
|
||
<li><p>Moderator</p></li>
|
||
<li><p>Admin can configure team options (+moderator permissions)</p></li>
|
||
<li><p>Owner</p></li>
|
||
</ul>
|
||
<p><strong>Member</strong></p>
|
||
<p>Member is the role with the lowest permissions. A member can only access the resources shared with the team, and view the members of the team.</p>
|
||
<p><strong>Moderator</strong></p>
|
||
<p>In addition to member permissions, a moderator can invite, confirm invitations and manage members of the team.</p>
|
||
<p><strong>Admin</strong></p>
|
||
<p>In addition to moderator permissions, an admin can configure team options.</p>
|
||
<p><strong>Owner</strong></p>
|
||
<p>In addition to admin permissions, an owner can transfer the team ownership to another member of the team. There can be only one single owner per team.</p>
|
||
</section>
|
||
<section id="add-members-to-a-team">
|
||
<h3>Add members to a team<a class="headerlink" href="#add-members-to-a-team" title="Link to this heading"></a></h3>
|
||
<p>Local accounts, groups, email addresses or other teams can be added as members to a team.
|
||
For a group or a team, the role applies to all members of the group or team.</p>
|
||
</section>
|
||
<section id="team-options">
|
||
<h3>Team options<a class="headerlink" href="#team-options" title="Link to this heading"></a></h3>
|
||
<p>Various self-explanatory options are available to configure a team, to manage invites and membership, visibility of the team, allowance of other team membership and password protection.</p>
|
||
</section>
|
||
<section id="shared-items">
|
||
<h3>Shared items<a class="headerlink" href="#shared-items" title="Link to this heading"></a></h3>
|
||
<div class="versionadded">
|
||
<p><span class="versionmodified added">Added in version 5.5.</span></p>
|
||
</div>
|
||
<figure class="align-default">
|
||
<img alt="../_images/shared-items.png" src="../_images/shared-items.png" />
|
||
</figure>
|
||
<p>Items that are shared between two contacts will be displayed in the contact app. This includes media, calendar events, chat rooms, and shared deck cards, all of which will be visible in the contact details. This functionality is limited to contacts listed in the system address book. Currently, our system only supports shared items between two contacts.</p>
|
||
</section>
|
||
</section>
|
||
</section>
|
||
|
||
|
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<hr/>
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|
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<div role="contentinfo">
|
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<p>© Copyright 2016-2026 F7cloud GmbH and F7cloud contributors.</p>
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|
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<div class="rst-versions" data-toggle="rst-versions" role="note" aria-label="versions">
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<span class="rst-current-version" data-toggle="rst-current-version">
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<dt>🌐 Languages</dt>
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<dl>
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<dt>☁️ Versions</dt>
|
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|
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<dd style="width: 32%">
|
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<a href="https://docs.f7cloud.com/server/latest/user_manual"
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style="color: var(--dark-link-color);"
|
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|
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>
|
||
latest
|
||
</a>
|
||
</dd>
|
||
|
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<dd style="width: 32%">
|
||
<a href="https://docs.f7cloud.com/server/stable/user_manual"
|
||
|
||
>
|
||
stable
|
||
</a>
|
||
</dd>
|
||
|
||
<dd style="width: 32%">
|
||
<a href="https://docs.f7cloud.com/server/31/user_manual"
|
||
|
||
>
|
||
31
|
||
</a>
|
||
</dd>
|
||
|
||
<dd style="width: 32%">
|
||
<a href="https://docs.f7cloud.com/server/30/user_manual"
|
||
|
||
>
|
||
30
|
||
</a>
|
||
</dd>
|
||
|
||
<dd style="width: 32%">
|
||
<a href="https://docs.f7cloud.com/server/29/user_manual"
|
||
|
||
>
|
||
29
|
||
</a>
|
||
</dd>
|
||
|
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<dl>
|
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<dt>Downloads</dt>
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|
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<dl>
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|
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<dt>On Read the Docs</dt>
|
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<dd>
|
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<a href="///projects//?fromdocs=">Project Home</a>
|
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<a href="///builds//?fromdocs=">Builds</a>
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